RECEPTIONIST

Job ID: 

4-12-805

Status: 
Filled
Job Type: 
Full-time
Department: 

HOMEBASE/FAMILY SERVICES

Address: 

3060 FULTON STREET, 

BROOKLYN, NY 11208        

Responsibilities: 

 

  • Provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address, & initial pre-screening. Transfer telephone calls, take messages, greet clients and guests, and direct them to appropriate person or meeting place.

  • Keep track of appointments for the office (clients, groups, agency meetings), set up and clean-up for meetings.

  • Handle and distribute deliveries made to the building (mail, supplies, and donations).

  • Perform all clerical duties which include, but are not limited to the following: handling incoming and outgoing correspondence, typing and preparing client and agency related correspondence (letters, memos), copying, filing, faxing, & creating and editing agency forms.

  • Perform data entry for the program database.

  • Maintain professional appearance of the reception office and waiting room & ensure an adequate supply of office supplies, forms, program supplies, waiting room materials, and flyers.

  • Perform bookkeeping duties as a back up to the Administrative Assistant when necessary.

  •  Act as a messenger when necessary (delivery and pick up of items from local programs).

 

Qualifications: 

 

  • High School Diploma or equivalent. 
  • Ability to communicate well verbally and in writing.
  • Ability to maintain a professional and welcoming demeanor.
  • Ability to multitask: typing, phone, and clerical duties.
  •  Ability to be flexible and use discretion.

PHYSICAL REQUIREMENTS:

  • Must be able to occasionally lift and/or move up to 25 pounds.
  • Frequenting walking, sitting, talking or hearing.
  • Occasional standing, stooping, kneeling, crouching, or crawling.
  • Should be able to operate a computer keyboard, mouse, & office equipment.
  • Ability to read printed materials and computer screens.

 

Contact Information: 

MARIA PASSADINO

PHONE:          718-674-1000

FAX:                718-674-1008

EMAIL:           ccns-homebase@ccbq.org

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